{"id":5026,"date":"2026-02-25T10:27:50","date_gmt":"2026-02-25T09:27:50","guid":{"rendered":"https:\/\/www.beeminds.nl\/insights\/real-life-data-governance-with-microsoft-purview-securely-share-data-with-supply-chain-partners"},"modified":"2026-02-25T10:27:50","modified_gmt":"2026-02-25T09:27:50","slug":"real-life-data-governance-with-microsoft-purview-securely-share-data-with-supply-chain-partners","status":"publish","type":"knowledge_pt","link":"https:\/\/www.beeminds.nl\/en\/insights\/real-life-data-governance-with-microsoft-purview-securely-share-data-with-supply-chain-partners","title":{"rendered":"Real-life data governance with Microsoft Purview &#8211; Securely share data with (supply chain) partners"},"content":{"rendered":"<p>In this series of <u><a href=\"https:\/\/medium.com\/@sdaelemans\" target=\"_blank\" rel=\"noopener\">(tech) blogs <\/a><\/u>I will take you in a <strong>simple. <\/strong>&#038; <strong>practical <\/strong>way to take you into the world of data governance using real-life use cases that I encounter at organizations during my daily <a href=\"https:\/\/www.beeminds.nl\/het-team\">work.<\/a><\/p>\n<ul>\n<li><strong>Simple, <\/strong>because I see that products around this topic more often than not make the matter more complex than it actually is.<\/li>\n<li><strong>Practical, <\/strong>because I&#8217;m going to give concrete examples of how you can deploy it within your organization. To do this, I&#8217;m going to use the popular data governance service &#8211; Microsoft Purview. <\/li>\n<\/ul>\n<h2>Why exactly this blog?<\/h2>\n<p>Many good technology blogs have been written about Microsoft Purview. By <a href=\"https:\/\/techcommunity.microsoft.com\/t5\/security-compliance-and-identity\/bg-p\/MicrosoftSecurityandCompliance\/label-name\/Microsoft%20Purview\" target=\"_blank\" rel=\"noopener\">Microsoft <\/a>itself, but also by colleagues in the community. I will therefore refer to them regularly.  <\/p>\n<p>With this series, I am going to focus mainly on elaborating on concrete examples and showing <strong>how to <\/strong>use technology, rather than the actual setup. In doing so, I hope to complement the articles already around our beautiful field and inspire others. <\/p>\n<p>If you have any feedback or interest in a particular topic, feel free to let me know! Feedback is a gift \ud83d\ude42 <\/p>\n<h2>Overview of all real-life use cases (TLDR)<\/h2>\n<p>More context &#038; explanation follows in the next chapter, but here I&#8217;ll keep a list with a link to the various scenarios. I will update this list as well. <\/p>\n<ol>\n<li>Securely share data with (supply chain) partners<\/li>\n<\/ol>\n<p><em>More coming soon&#8230;!  <\/em><br \/>\nIs a topic you&#8217;re curious about not yet listed? Let me know; I&#8217;m happy to accept that challenge! <\/p>\n<h4><strong>First things first &#8230; Microsoft Purview &#8230;?<\/strong><\/h4>\n<p>Microsoft Purview is a collective name of services from Microsoft that deal with data security &#038; compliancy. To get this right, you need data governance. In this blog, I&#8217;m going to focus on the latter topic.  <\/p>\n<p>The reason why I chose Microsoft Purview and not another data (governance) solution such as Collibra, Unity Catalog or Snowflake is simple, but requires some explanation since Microsoft Purview is certainly not the only or best solution.<\/p>\n<h4><strong>Microsoft within the Netherlands<\/strong><\/h4>\n<p>Microsoft is a strong player in the Data Analytics world (aka BI) and has a huge footprint with its Azure and SQL Server platform within many Dutch organizations. Although we have been talking about data-driven work for years, I see that the actual impact within the majority of companies is still relatively limited. I am not talking about the top 100 companies in the Netherlands with huge (innovation) budgets, but about the companies that are just a size smaller.  <\/p>\n<p>With the recent developments in the field of AI (think OpenAI &#038; ChatGPT) and the adoption of cloud platforms, I think we are on the eve of real breakthroughs in the use of data within &#8220;the rest&#8221; of Dutch organizations. Add to this the fact that data security &#038; data privacy has also become an increasingly important topic within every organization, partly due to increasing cybercrime &#038; laws and regulations, and you have the explanation why Gartner, among others, says that companies will (have to) invest a lot in data management &#038; data governance in the coming years. <\/p>\n<p>My expectation is that many organizations will not opt for a point solution, but opt for a holistic solution that integrates well with their existing (cloud) environment and can be purchased as a pay-as-you-go service that is continuously developed. Let that be exactly the vision of Microsoft that Microsoft Purview is fulfilling. <\/p>\n<figure><img decoding=\"async\" src=\"https:\/\/www.beeminds.nl\/wp-content\/uploads\/2026\/04\/7526aa_bc3574590d4a449abd7a19cdfe9171f2mv2.png\" alt=\"Overview of Microsoft Purview functionalities\"><figcaption>Overview of Microsoft Purview functionalities<\/figcaption><\/figure>\n<h4><strong>Data Governance prerequisite for successful data deployment<\/strong><\/h4>\n<p>There are many different ways to describe &#038; establish data governance: from a single central data governance body to a modern decentralized data-driven<br \/>\n<a href=\"https:\/\/www.beeminds.nl\/simplified\/data-mesh\">data mesh <\/a>approach. I&#8217;m not going to talk about that in this blog. <\/p>\n<p>However, I do want to highlight the essence of why data governance is important. Regardless of how you implement data governance within your organization or what tooling you use to support this setup, it is an essential component in successfully deploying data within your organization. I like to use the following definition:  <\/p>\n<blockquote><p><em>&#8220;Data governance ensures that your organization knows what data you all have &#038; where to find it, what all you can &#038; may use this data for, and that this is done in a way that is relevant &#038; controlled for your organization.&#8221;<\/em><\/p><\/blockquote>\n<p>Woven into the above explanation are topics such as data security, data privacy and data quality as well. I previously wrote <a href=\"https:\/\/www.beeminds.nl\/update\/data-management-en-data-governance-so-what-en-het-verschil\">a blog <\/a>about (the difference between) data management &#038; data governance, as I see a lot of misunderstanding between them. <\/p>\n<h2>Use case 1 &#8211; Sharing data with external parties &#038; (chain) partners<\/h2>\n<p>Gone are the days when (sensitive) data should not leave your organization. We live in a world where sharing data is increasingly necessary or even required. At the same time, security risks and (data) regulation are increasing, so there is still often reluctance and even ignorance when it comes to sharing data outside the boundaries of your own organization.  <\/p>\n<h4><strong>E-mail &#038; FTP<\/strong><\/h4>\n<p>In the situations where it is necessary to deliver data, this is often done via FTP, increasingly via APIs but also still via e-mail, directly from the operational systems. Numerous arguments can be made as to why this is not desirable or even unsafe, but two important arguments are often forgotten: <\/p>\n<ul>\n<li>You don&#8217;t have a (central) overview of all deliveries and so you don&#8217;t know if they are (incorrectly) executed<\/li>\n<li>You are not taking advantage of the benefits of the data from your data analytics environment (e.g., think increased data quality)<\/li>\n<\/ul>\n<p>It is undeniable that the data in a data analytics environment is often of higher quality and contains a more complete picture of the truth. Think of customer data that is enriched, consolidated &#038; validated. <\/p>\n<h4><strong>APIs &#038; Data Analytics environments<\/strong><\/h4>\n<p>Of course, APIs are the way to exchange data both inside and outside your organization. Yet, in practice, I see scenarios where an API is not always the best or most obvious solution. These are scenarios where:  <\/p>\n<ul>\n<li>Large amounts of data must be delivered;<\/li>\n<li>Periodic deliveries (e.g. 1x per month);<\/li>\n<li>Processes where the realization of an API is seen as &#8220;overkill.&#8221;<\/li>\n<li>One more manual check should take place before final delivery of the data set.<\/li>\n<\/ul>\n<p>For such scenarios, I would encourage any organization to consider running these deliveries from within your data analytics environment. <a href=\"https:\/\/www.beeminds.nl\/simplified\/reverse-etl\">Reverse ETL <\/a>is what we call it.<\/p>\n<p>Often the data you need to deliver is already in a readable format, checked &#038; validated in your data analytics environment and the step to deliver it periodically, in a specific format and with a check step is a relatively simple one. In addition, you often already have an ETL process &#038; tool operational that makes it relatively easy to prepare and deliver a specific dataset. <\/p>\n<h4><strong>Purview Data Sharing for controlled data sharing<\/strong><\/h4>\n<p>A solution that both leverages your existing investment in your data analytics environment and safeguards your data governance &#038; data management is  <a href=\"https:\/\/learn.microsoft.com\/en-us\/azure\/purview\/how-to-share-data?tabs=azure-portal\" target=\"_blank\" rel=\"noopener\">Purview Data Sharing.<\/a><\/p>\n<p>Through this solution, you can share a copy or even &#8216;in-place&#8217; data with other organizations or users in a controlled manner. These can be other business units, shareholders, joint ventures, merger organizations, (chain) partners or even complete stand-alone organizations that you work with. If you choose the in-place option, you can even share data without it ever leaving your organization.  <\/p>\n<figure><img decoding=\"async\" src=\"https:\/\/www.beeminds.nl\/wp-content\/uploads\/2026\/04\/7526aa_764bd57822654f989a0365829b80fa1cmv2.png\" alt=\"Example of a share for submitting patient data with Vecozo using Microsoft Purview\"\/><figcaption>Example of a share for providing patient data with Vecozo using Microsoft Purview.<\/figcaption><\/figure>\n<p>The main advantage of this is that you have insight into what data you have shared with whom and that you can also revoke access to this data.<\/p>\n<h2>How does it work?<\/h2>\n<figure><img decoding=\"async\" src=\"https:\/\/www.beeminds.nl\/wp-content\/uploads\/2026\/04\/7526aa_7e51ce576cd74fa2a53842534cef302cmv2.png\" alt=\"\"><figcaption>Microsoft Purview Data Sharing conceptual overview<\/figcaption><\/figure>\n<ol>\n<li>You prepare the dataset you want to share in a Data Lake.<\/li>\n<li>You add this dataset to Microsoft Purview. When you have Purview set up properly, this dataset is automatically recognized and included in your &#8220;data catalog. <\/li>\n<li>You create a new &#8216;share&#8217; in which you clearly state the purpose of this data exchange.<\/li>\n<li>Then you add the data (&#8220;assets&#8221;) to this &#8220;share.<\/li>\n<li>You add the users who should have access to this &#8216;share&#8217; and possibly an expiration date on which the permissions should be revoked (you can also choose not to share the data with a single user, but in a pre-agreed place in an organization&#8217;s tenant using a tenant-id).<\/li>\n<li>The &#8216;share&#8217; is validated through a (valid) e-mail address and a code.<\/li>\n<\/ol>\n<p>Done! The receiving party receives an email confirmation and can see the &#8216;share&#8217; back in his or her own Purview environment: <\/p>\n<figure><img decoding=\"async\" src=\"https:\/\/www.beeminds.nl\/wp-content\/uploads\/2026\/04\/7526aa_f873aa06802e4dd6a3c71077334c9e65mv2.png\" alt=\"\"\/><figcaption>Overview of all shares received in Microsoft Purview.<\/figcaption><\/figure>\n<p>Want to know more about setting up Purview Data Sharing? Then check out <a href=\"https:\/\/erwindekreuk.com\/2023\/03\/data-sharing-in-microsoft-purview\/\" target=\"_blank\" rel=\"noopener\">Erwin de Kreuk&#8217; <\/a>s blog that explains step-by-step how to set it up. Or check out Microsoft&#8217;s own clear <a href=\"https:\/\/learn.microsoft.com\/en-gb\/azure\/purview\/how-to-share-data?tabs=azure-portal\" target=\"_blank\" rel=\"noopener\">documentation <\/a>.  <\/p>\n<h4>Data Lineage fully insightful<\/h4>\n<p><a href=\"https:\/\/techcommunity.microsoft.com\/t5\/security-compliance-and-identity\/data-sharing-lineage-and-search-for-azure-storage-in-place\/ba-p\/3757717\" target=\"_blank\" rel=\"noopener\">Since March 2023 <\/a>, it has been possible to provide end-to-end visibility of shared data through the Data Lineage view provided by Microsoft Purview. This makes it possible to look at shared data from multiple perspectives. Consider:  <\/p>\n<ul>\n<li>What data do I exchange with a particular partner?<\/li>\n<li>For example, in what places do I share patient data with partners?<\/li>\n<\/ul>\n<figure><img decoding=\"async\" src=\"https:\/\/www.beeminds.nl\/wp-content\/uploads\/2026\/04\/7526aa_f6b1c189622a4ecd90e06c8f1a935b60mv2.jpg\" alt=\"\"\/><figcaption>Data Lineage on top of Data Shares in Microsoft Purview<\/figcaption><\/figure>\n<p>A nice bonus when the receiving party also uses Microsoft Purview is that this data is automatically included in that organization&#8217;s Data Catalog and classified as data coming from a &#8220;share,&#8221; as also shown in the image below.<\/p>\n<figure><img decoding=\"async\" src=\"https:\/\/www.beeminds.nl\/wp-content\/uploads\/2026\/04\/7526aa_4dfc55d6f80c4071b6a38b19bbde9d1emv2.png\" alt=\"\"><figcaption>Shared data automatically included in Purview Data Catalog<\/figcaption><\/figure>\n<h4>No additional costs<\/h4>\n<p>This Microsoft Purview Data Share functionality has no additional cost if your organization is already using Microsoft Purview. Want to try out the functionality and keep the cost of Purview as low as possible? Then be sure to check out Wolfgang Strasser&#8217;s blog: <a href=\"https:\/\/workingondata.wordpress.com\/2023\/03\/09\/one-way-to-try-microsoft-purview-data-governance-for-free-but\/\" target=\"_blank\" rel=\"noopener\">One Way to Try Microsoft Purview (Data Governance) for &#8216;Free&#8217;.<\/a>  <\/p>\n<h4>The future of data sharing?<\/h4>\n<p>Is the Data Share functionality perfect? No, but what functionality is at the beginning? Data Share is still in preview and will be further enhanced in the coming months.  <\/p>\n<p>My favorite desired extension? Make sure Data Sharing becomes context-aware! After all, in Microsoft Purview you can classify data. How great would it be if we could do something with that when sharing or not sharing data.   <\/p>\n<figure><img decoding=\"async\" src=\"https:\/\/www.beeminds.nl\/wp-content\/uploads\/2026\/04\/7526aa_e5942796f8924b8591457665bd9861d1mv2.png\" alt=\"Data classifications in Microsoft Purview\"><figcaption>Data classifications (even for Dutch data types) in Microsoft Purview<\/figcaption><\/figure>\n<h4>In summary: simple &#038; controlled data exchange<\/h4>\n<p>In summary, Microsoft Purview Data Share enables you to exchange data with other parties in a controlled manner. This allows you to centralize your data exchanges in your data platform and make this more transparent and controllable. Low-hanging fruit!  <\/p>\n<h2>Feedback? Questions? More information?  <\/h2>\n<p>Have questions or feedback about this blog? Let me know via <a href=\"https:\/\/www.linkedin.com\/in\/stefandaelemans\/\" target=\"_blank\" rel=\"noopener\">LinkedIn.<\/a> <\/p>\n<p>Although this is not a commercial blog, as one of the founders of <a href=\"https:\/\/www.beeminds.nl\/en\">Beeminds<\/a><br \/>\n, I do work daily to make data challenges easier for organizations and accelerate data implementations. Would you also like to take advantage of this acceleration? Then take a look at our <a href=\"https:\/\/www.beeminds.nl\/en\">website <\/a>or contact me directly.  <\/p>\n<p><em>This blog was first published on  <\/em><br \/>\n<u><em><a href=\"https:\/\/medium.com\/@sdaelemans\/real-life-data-governance-met-microsoft-purview-veilig-data-delen-met-keten-partners-17ed55e8199a\" target=\"_blank\" rel=\"noopener\">https:\/\/medium.com\/@sdaelemans\/real-life-data-governance-met-microsoft-purview-veilig-data-delen-met-keten-partners-17ed55e8199a<\/a><\/em><\/u><\/p>\n","protected":false},"excerpt":{"rendered":"<p>In this series of (tech) blogs, I will take you through the world of data governance in a simple &#038; practical way using&#8230;<\/p>\n","protected":false},"featured_media":2591,"template":"","knowledge_type":[47],"knowledge_category":[55,45,46],"class_list":["post-5026","knowledge_pt","type-knowledge_pt","status-publish","has-post-thumbnail","hentry","knowledge_type-blogs","knowledge_category-consultancy","knowledge_category-ai-data-platform","knowledge_category-data-ai-solutions"],"acf":[],"_links":{"self":[{"href":"https:\/\/www.beeminds.nl\/en\/wp-json\/wp\/v2\/knowledge_pt\/5026","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.beeminds.nl\/en\/wp-json\/wp\/v2\/knowledge_pt"}],"about":[{"href":"https:\/\/www.beeminds.nl\/en\/wp-json\/wp\/v2\/types\/knowledge_pt"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/www.beeminds.nl\/en\/wp-json\/wp\/v2\/media\/2591"}],"wp:attachment":[{"href":"https:\/\/www.beeminds.nl\/en\/wp-json\/wp\/v2\/media?parent=5026"}],"wp:term":[{"taxonomy":"knowledge_type","embeddable":true,"href":"https:\/\/www.beeminds.nl\/en\/wp-json\/wp\/v2\/knowledge_type?post=5026"},{"taxonomy":"knowledge_category","embeddable":true,"href":"https:\/\/www.beeminds.nl\/en\/wp-json\/wp\/v2\/knowledge_category?post=5026"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}